Executive Assistants: Manage Client'S Gcal (Beginners)

Google Calendar (2018) Setup, Strategies and Scripts

What you'll learn
By the end of this course, student's will take full advantage of Google Calendar amazing tools and use them to manage clients' schedules like a rockstar!
Requirements
Students must have access to Gmail (it's free!).
Students must have access to Google Calendar on a computer. Access via smartphone is preferred, but not mandatory.
Description
Managing client calendars can be daunting and overwhelming. But fear not! With Google Calendar, and this course, you'll learn how to use all of the available features to provide flawless calendar management services to your clients.IN THIS COURSE, YOU WILL Set up a Gmail address and calendar.Set up a temporary fake client account to practice interacting with a client calendar.Send a client request to share a calendar with you.Create, edit, and delete one-time events.Create, edit, and delete recurring events.Set up meetings, calls, and conferences both in person and virtually.Set up meetings with a 3rd party with scripts and canned responses.Add text, bullet points, and attachments to a calendar event.Customize calendar preferences like time zones, meeting lengths, and general layout.Implement expert strategies to facilitate your client's experience and increase client satisfaction.THE COURSE INCLUDES:Over 2 hours of video lessons with visual step-by-step instructions.An eBook that contains: Screenshots that are easy to understand and reference at any point.Scripts so you can just copy/paste and save time.Glossary of calendar terminology so you never feel lost or overwhelmed.Tasks to help you test your skills and use Google Calendar with confidence and ease.THIS COURSE IS FOR YOU IF:You are an Executive Assistant. Although I am a Virtual Assistant, these lessons apply to anyone who manages a calendar for someone else.You manage your clients' calendars on Google Calendar.You are a beginner Google Calendar user, or if you need an in-depth refresher course.You want strategies and scripts to make managing clients' calendars more efficient and less time-consuming.THE COURSE IS NOT FOR YOU IF:You are an experienced, advanced Google Calendar user. You are an Outlook user.You use Gsuite.

Overview

Section 1: Introduction

Lecture 1 2019 Course Updates

Lecture 2 Introduction + Calendar Mgmt eBook

Lecture 3 Glossary of Terms

Lecture 4 Why Use Google Calendar?

Section 2: Creating a New Gmail Account

Lecture 5 Creating a New Account VA and Client Account

Lecture 6 Sharing Calendars and Setting Permissions

Lecture 7 Bonus: The New Gmail (2019 Update)

Section 3: Creating and Adding Event Details to Your Calendar

Lecture 8 3 Ways to Create New Events

Lecture 9 Strategy Session: When to Book Events on Your Calendar vs. Your Clients Calendar

Section 4: Coordinating Events with a 3rd Party

Lecture 10 Sending a 3rd Party Options (+Script)

Lecture 11 Confirming Details

Section 5: Booking Events, Both In Person and Virtually

Lecture 12 How to Properly Labelling Events

Lecture 13 Adding Notifications

Lecture 14 Adding Guests and Optional Attendees

Lecture 15 Using the Description Effectively

Lecture 16 Sending Invitations (When to Send vs. When Not to Send)

Lecture 17 Adding Google Hangouts to a Virtual Invitation

Lecture 18 Adding Zoom to Calendar Details (+ Zoom Extension)

Section 6: Making Changes to an Event.

Lecture 19 Editing and Deleting Existing Events

Lecture 20 Retrieving Deleted Events

Lecture 21 Creating Recurring Events

Lecture 22 Deleting One Occurrence In a Series

Section 7: Color Coding Events

Lecture 23 Changing the Color of the Event Details

Lecture 24 Using the Search Bar in Gcal

Section 8: Customizing Your Settings

Lecture 25 Changing Your Calendars Language & Time Format

Lecture 26 Relabelling Time Zones

Lecture 27 Adding World Time Zones

Lecture 28 Changing the Default Meeting Length

Lecture 29 Set Your Working Hours

Section 9: Customizing Your Calendar's Layout

Lecture 30 Changing the Workweek View

Lecture 31 Adding Public Calendars (and Why It's a Good Idea)

Section 10: Using the Smartphone App

Lecture 32 Downloading the Gcal App

Lecture 33 Changing the Apps' Interface

Lecture 34 Creating and Syncing Events

Lecture 35 Managing Multiple Accounts

Section 11: Strategies for Smart Calendar Management

Lecture 36 Get Your Daily Agenda Emailed to You

Lecture 37 Scheduling to Send Emails

Lecture 38 Adding Buffers and DND's

Lecture 39 Using Gmail's Task Manager to Manage Events

Lecture 40 Emailing from the Calendar

Lecture 41 Reading Your Client's Calendar

Lecture 42 Using Templates (Formerly Canned Responses)

Section 12: BONUS: Creating a Custom Email Signature

Lecture 43 How to Create Custom Email Signatures

Section 13: Deleting the VA and / or Client Accounts

Lecture 44 Deleting the Practice Account

This course is for perfect for Assistants who are brand new to Calendar management.,This course is for Assistants who use Google Calendar to manage calendars for clients.,This course is NOT for people who are already well-versed in Google Calendar and calendar management strategies.

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